ANDROSCOGGIN COUNTY

ANDROSCOGGIN COUNTY

CHEMICAL EMERGENCY PLANNING COMMITTEE

ANDROSCOGGIN UNIFIED EMERGENCY OPERATIONS CENTER

45 OAK STREET, 2 COLLEGE STREET (mail)

LEWISTON, ME 04240-7101

JANUARY 30, 2009

Committee Secretary, Joanne Potvin, called the meeting to order at 0830 hours in the absence of the Chair and Vice Chair. Introductions were done and the committee welcomed Joe Romano of The Maine Wood Treaters and replacing Kathryn Oak and Scott Clark as the Spill Response Coordinator for Safe Handling, Inc.

Committee members and guests present:

Joanne G. Potvin - Director, Androscoggin Unified Emergency Management Agency

Mark Ryberg – Proctor & Gamble Auburn

Jessica Smith – Pioneer Plastics

Wayne Werts – Chief Auburn Fire Department

James L. Lawlor – Auburn Police Department

Paul LeClair – Chief Lewiston Fire Department

Ken Allen – DCP Midstream

Ray Potter – Bates College

Wayne Cotterly – Director Poland EMA

Stephen Brezinski – Maine D.E.P.

Patrick Coughlin – St. Germain/Safe Handling, Inc.

Keith Ouellette – Wal-Mart Distribution Center

Gordon Riordon – PanAm Railways

Joe Romano – The Maine Wood Treaters

Vivian Matkivich – Lew/Aub Water Pollution Control Authority

Scott Clark – Safe Handling, Inc.

Mike Minskowsky – Auburn Fire Department

There was a quorum to conduct official business of the Committee.

SECRETARY'S REPORT

The Secretary's report for the meeting of 19 December was accepted without change. Meeting minutes are now posted on the County EMA Website: http://www.androscogginema.org

A. Committee Secretary reported there were no requests for community right-to-know information since the last meeting

B. Committee Secretary provided the SERC and SERC Training Reports – due to staff illness, training and a public officials briefing for the ice/snow declaration, the Committee Secretary was not able to attend the January 20 SERC meeting and meeting minutes have not yet been received; EMA Training Report - EMA Deputy Director, as did many other Lew/Aub public safety representatives, attended the Bates College ammonia tabletop exercise on January 15; the EMA staff has been busy scheduling and conducting ICS training for municipalities and have received requests for this training from business/industry; Lewiston Fire Department has completed Hazmat Ops Refresher training during the week of January 26; CERT/CART training is ongoing

C. Financial Report: Funds received since last meeting: $1,470.00 for HM Ops Refresher training for Livermore Falls FD + $1,444.39 for contract planner + @,066.63 for CERT/CART grant invoices + earned interest of $26.02 (see Special Note below) for December for a total of $5,007.04; total expenditures $394,289.58; unencumbered balance $26,405.85 and encumbered balance $10,150.60; purchases made since last meeting – none; purchases to recommend – none; SPECIAL NOTE: TD BankNorth has reduced our checking account interest rate from 1.35% to .61% but this is still a better rate that several other banks the County has looked into

D. Status of Homeland Security Grant 2007 - Where are we now?

FY-08 Homeland Security Grant Program Grant – allocations were made last week – County applicants received a total of $111,189.72 (Lewiston and Auburn not included in this amount as they receive an allocation under the “Metro” policies) out of approximately $2 million available; the EMA received $1,631.50 for a computer, $48,138.96 was awarded to the COBRA Team for continued training and exercise requirements, was awarded $1,335.59 for pet shelter supplies, Poland was awarded $10,083.95 for communications interoperability mobile and portable radios and Central Maine Regional Resource Center was awarded $50,000 for hazmat life support training for hospital and emergency response personnel

E. COBRA Team status: team participated in Bates College’s ammonia tableto exercise on January 15 and continues with in-house in-service training

NEW BUSINESS

A. Maine Partners in Emergency Preparedness Conference – combination of annual hazmat conference plus all-hazards emergency preparedness and planning discussions – will be hald April 30 and may 1 at the Augusta Civic Center; a “draft” agenda was presented to the County EMA Directors last week and suggestions for additions/deletions were made; Keep This Date on your calendar; this year there will be a fee associated with attendance – probably $15 for attending one day and $25 for attending both days – more info to be provided as it becomes available

OTHER BUSINESS

A. Reminder that Tier II ELECTRONIC submissions of chemical inventories are due March 1 – if you need assistance with the electronic submission, please call the EMA office; also, please keep in mind that you must use the Maine Tier II electronic form and not the one from U.S. EPA

B. Gordon Riordon of PanAm Railways spoke briefly on the derailment in Jay – there were no hazardous chemicals involved – only paper cars – and also spoke of the complaint they received for cars stopped but left running near an intersection last week – this is a common practice when the train’s engineers/conductors have to go off the clock and the train has to wait for a fresh crew to arrive – he reassured the Committee members that the trains, though left running, are secure and kids do not have the ability to “hop on” and get the cars going!!

SCHEDULING OF NEXT MEETING

Next Meeting is FEBRUARY 27– March 27 – April 24 – May 29 – June 26 – July 31 – august 28 – September 25 – October 30 – November 20 December 18, 2009 @ 8:30 AM at the County EMA Office located at 45 Oak Street beneath Lewiston Central Fire station – please be sure to use the Oak Street entrance

ADJOURNMENT

Meeting adjourned at 9:10 A.M.

C:\LEPCMTG.MIN

LEPC MEETING REMINDER

THE NEXT LEPC MEETING WILL BE HELD

FRIDAY 27 FEBRUARY 2009

COUNTY EMA OFFICE

LOCATED AT 45 OAK STREET, LEWISTON

(BENEATH LEWISTON CENTRAL FIRE STATION)

8:30 a.m

ANDROSCOGGIN COUNTY

LEPC MEETING / MEETING MINUTES FORWARDED

YEAR 2009

MONTH	MEETING DATE	MINUTES SUBMITTED
JANUARY	01/30/09	02/02/09
FEBRUARY	02/27/09
MARCH	03/27/09
APRIL	04/24/09
MAY	05/29/09
JUNE	06/26/09
JULY	07/31/09
AUGUST	08/28/09
SEPTEMBER	09/25/09
OCTOBER	10/30/09
NOVEMBER	11/20/09
DECEMBER	12/18/09